Sync
Sync approved leave to Microsoft Outlook® calendars
Approved leave can appear in the Outlook calendar your company chooses.
Sync approved leave to Microsoft Outlook® and Microsoft 365®
Give managers and teams instant visibility of who is away, without manually updating shared calendars.
NexaSquared keeps leave requests, approvals, staff records and workforce rules in one place, while Microsoft Outlook® and Microsoft 365® calendars provide simple team visibility across your organisation.
Microsoft 365 calendar syncOutlook leave calendar integrationEmployee absence calendar
12
Requests
Requests
4
Off today
Off today
98%
Covered
Covered
Annual leave approvedLive
Sick leave loggedLive
Public holiday visibleLive
What the Microsoft 365 Calendar Sync does
The NexaSquared Microsoft 365 Calendar Sync automatically adds approved leave and staff availability events into connected Microsoft Outlook® calendars. Once leave is approved in NexaSquared, the relevant calendar is updated so managers and teams can see who is away and when.
Team
Show staff availability in Microsoft 365® shared calendars
Give teams a familiar shared calendar view of availability.
Less
Reduce manual calendar updates
Avoid copying approved leave from one system into another.
View
Give managers a clearer view of team absence
Help managers plan meetings, cover and workload around approved leave.
HR
Keep leave approval and employee records inside NexaSquared
NexaSquared remains the system of record for approval workflows and workforce data.
Lock
Support visibility without unnecessary data exposure
Calendar events should show only the leave visibility details your business needs.
Built for businesses using Microsoft 365®
This integration is designed for companies that use Microsoft Outlook® or Microsoft 365® as part of their daily workflow and want a simple way to show approved leave in team calendars.
HR
HR teams managing annual leave
Keep approvals organised in NexaSquared while giving teams calendar visibility.
Mgr
Managers planning team cover
See absence before assigning work, approving cover or booking meetings.
365
Companies using Microsoft 365® shared calendars
Use your existing Microsoft calendar environment as the visibility layer.
Ops
Businesses replacing manual absence calendars
Move away from spreadsheets and duplicate calendar updates.
Team
Teams that need to see who is away
Check availability before meetings, rota planning or workload decisions.
How it works
Leave requests, approval workflows, staff records and absence rules remain managed inside NexaSquared. Microsoft Outlook® is used to provide calendar visibility for the team.
1
Connect your Microsoft 365® account
A company admin connects NexaSquared to Microsoft 365® from the calendar integration settings.
2
Choose the calendar to sync with
Select the calendar or shared calendar that should receive approved leave events.
3
Approve leave requests in NexaSquared
Employees request leave and managers approve or decline inside NexaSquared.
4
Approved leave appears in Outlook
Approved leave is added to the connected Microsoft Outlook® calendar.
5
Updates stay aligned where supported
Updates or cancellations are reflected automatically where the Microsoft 365® calendar configuration supports it.
See the integration in action
Screenshot placeholders are ready for the NexaSquared leave approval screen, Microsoft 365 connection screen, synced Outlook calendar event and team calendar view.
Pending requestReady
Manager decisionReady
Approved leaveReady
Microsoft connectedReady
Calendar selectedReady
Sync enabledReady
Employee Name - LeaveReady
Approved leave synced from NexaSquaredReady
All-day eventReady
Team calendarReady
Staff awayReady
Coverage visibleReady
Security and privacy
NexaSquared only syncs the calendar information required to show approved leave and availability. Workforce records, approval history and employee data remain inside NexaSquared.
Recommended event title: [Employee Name] - Leave
Recommended event description: Approved leave synced from NexaSquared.
Avoid exposing sensitive absence reasons in the calendar event unless the company admin has explicitly enabled this.
Recommended event title: [Employee Name] - Leave
Recommended event description: Approved leave synced from NexaSquared.
Avoid exposing sensitive absence reasons in the calendar event unless the company admin has explicitly enabled this.
OK
Leave approval remains inside NexaSquared
Outlook is used for visibility, not leave approval.
OK
Only approved calendar events are synced
Draft, declined and private workforce records stay controlled in NexaSquared.
OK
Admins control whether calendar sync is enabled
Company admins manage connection and calendar settings.
OK
Calendar access can be disconnected
Admins can disconnect Microsoft 365® calendar sync when required.
OK
Designed for business use with Microsoft 365®
The integration is built for company calendar visibility workflows.
OK
No unnecessary employee data should be exposed
Sensitive absence reasons should not appear unless explicitly enabled.
Connect NexaSquared with Microsoft 365®
Connect NexaSquared to Microsoft 365® so approved leave can appear in Outlook calendars and shared team calendars.
Start managing leave with NexaSquared
Use NexaSquared to manage leave requests, approvals, staff availability and team visibility in one workforce platform.
Staff leave calendar syncEmployee absence calendarMicrosoft 365 absence management
Microsoft 365 Calendar Sync FAQ
Does NexaSquared sync with Microsoft Outlook®?
Yes. NexaSquared can sync approved leave and staff availability into Microsoft Outlook® calendars through Microsoft 365® calendar integration.
Does leave approval happen inside Outlook?
No. Leave requests and approvals are managed inside NexaSquared. Outlook is used to display approved leave in a calendar view.
Can managers see who is away?
Yes. Once approved leave is synced to the selected Outlook or Microsoft 365 calendar, managers and teams can see who is away and when.
Can we use a shared calendar?
Yes, where supported by your Microsoft 365 permissions and calendar configuration, NexaSquared should allow approved leave to sync to a shared team calendar.
Does NexaSquared expose leave reasons in Outlook?
By default, calendar events should only show basic leave visibility, such as the employee name and leave dates. Sensitive absence reasons should not be exposed unless enabled by an authorised admin.
Can we disconnect the integration?
Yes. Admins should be able to disconnect the Microsoft 365 calendar integration from the NexaSquared integration settings.
Ready to connect NexaSquared with Microsoft 365®?
Connect NexaSquared to Microsoft 365® and give your team a clearer view of who is away.
NexaSquared Outlook integrationLeave management calendar sync
Trademark notice
Microsoft Outlook® and Microsoft 365® are trademarks of the Microsoft group of companies. NexaSquared is not affiliated with Microsoft.