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Reduce manual payroll entry
Send approved working hours and payroll information forward without repeatedly entering the same data into different systems.
Payroll Integration
Turn approved workforce data into payroll-ready information
Connect shifts, timesheets, overtime and leave with your payroll process. NexaSquared integrates directly with supported payroll providers and offers a payroll-ready API for connecting with popular payroll platforms.
Payroll integration softwareTimesheet payroll integrationShift-to-payroll software
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Requests
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Off today
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Covered
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Annual leave approvedLive
Sick leave loggedLive
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A clearer connection between workforce management and payroll
Payroll preparation often involves collecting hours from spreadsheets, checking overtime manually and re-entering information into payroll software. NexaSquared brings workforce records together, allowing managers to review and approve the information before it reaches payroll.
Approved payroll data can then be transferred through a supported direct integration, accessed through the NexaSquared API or downloaded in a payroll-compatible format.
Move approved workforce data forward with confidence
Use one controlled workflow to prepare payroll-ready timesheets and connect workforce management with payroll.
OK
Improve payroll accuracy
Use manager-approved timesheets, shifts, overtime, leave and absence records as the source for payroll preparation.
Mgr
Keep managers in control
Managers can review exceptions, correct entries and approve timesheets before payroll data is released.
Link
Connect with your payroll provider
Use an available direct integration, a payroll-ready export or the NexaSquared API to connect with supported and third-party payroll systems.
Audit
Maintain a clear audit trail
Retain records of submissions, adjustments, approvals, exports and integration activity.
Date
Support different payroll periods
Prepare payroll information for weekly, fortnightly, four-weekly and monthly payroll cycles where supported by the existing platform.
How payroll integration works
NexaSquared prepares approved workforce information for payroll while your payroll provider remains responsible for pay calculations and statutory deductions.
1
Employees record their time
Employees clock in and out, complete assigned shifts or submit timesheets and overtime claims.
2
Managers review and approve
Managers check hours, breaks, overtime, leave and exceptions before approval.
3
NexaSquared validates the data
The platform prepares approved workforce information for the relevant payroll period.
4
Payroll data is transferred
Data is sent through a direct payroll integration, retrieved through the API or downloaded as a payroll-compatible file.
5
Your payroll provider calculates pay
The connected payroll platform handles pay calculations, tax, National Insurance, pensions and statutory payments according to its capabilities.
Payroll data supported
Payroll integrations can include the following information, subject to the connected provider’s capabilities.
ID
Employee payroll reference
Match each employee to the appropriate record in the connected payroll system.
Time
Normal working hours
Transfer approved normal working hours for the selected payroll period.
Shift
Shift hours
Include approved hours captured through assigned shifts.
OT
Overtime hours
Include approved overtime that falls within the relevant payroll period.
Rate
Overtime rates or categories
Map overtime rates or categories where the provider supports them.
Break
Unpaid breaks
Account for approved unpaid break durations in payroll-ready totals.
Leave
Paid and unpaid leave
Provide approved paid and unpaid leave information where supported.
Abs
Sickness and absence information
Include relevant approved sickness and absence records.
Date
Pay period dates
Keep transferred records tied to the correct payroll period.
Dept
Department, location or cost-centre references
Provide organisational references for payroll allocation where supported.
Sum
Approved timesheet totals
Transfer manager-approved totals rather than unreviewed entries.
Edit
Adjustment and correction records
Retain the context for authorised payroll adjustments and corrections.
Choose the integration method that fits your payroll process
Use a supported direct connection, a payroll-ready export or the NexaSquared payroll API.
Link
Direct payroll integrations
Connect NexaSquared with supported payroll providers to securely transfer approved payroll information.
File
Payroll-ready exports
Download approved payroll data in supported formats for import into payroll or accounting platforms, including QuickBooks and Xero formats where available.
API
Payroll API
Use the NexaSquared API to build a connection with a payroll provider, payroll bureau or internal payroll system.
Who payroll integration is for
Designed for organisations that need a reliable path from approved workforce records to payroll.
Shift
Businesses employing shift workers
Connect approved shift and attendance records with payroll preparation.
OT
Companies managing overtime and variable hours
Review changing hours and approved overtime before payroll release.
Bureau
Payroll bureaus and outsourced payroll providers
Receive structured payroll-ready workforce information from clients.
Multi
Multi-site and multi-department organisations
Keep department, location and cost-centre references attached to payroll data.
Less
Businesses moving away from spreadsheet-based timesheets
Replace manual collection and re-entry with an approval-led workflow.
Build
Payroll software providers seeking a workforce-management integration
Use the NexaSquared API-ready workforce layer to support connected customers.
Connect your payroll platform with NexaSquared
NexaSquared provides an API-ready workforce-management layer for payroll providers. Integrations can give customers a structured route from employee time capture and manager approval to payroll processing, reducing manual data entry and strengthening the relationship between workforce and payroll systems.
Payroll providersPayroll bureausAPI-ready workforce data
Security and control
Keep payroll-ready workforce information controlled throughout review, approval, transfer and audit.
Role
Role-based access
Limit payroll information and actions to users with the appropriate permissions.
Co
Company-level data separation
Keep each company’s workforce and payroll information within its own account.
Mgr
Manager approval before payroll release
Require payroll-related workforce information to be reviewed before transfer.
Lock
Payroll-period locking
Lock approved payroll periods to control later changes.
Audit
Export and integration audit history
Retain a history of payroll exports and integration activity.
Key
Secure API authentication
Use controlled API credentials for approved integration access.
Safe
Controlled access to payroll information
Restrict sensitive payroll-ready data to authorised people and integrations.
Payroll Integration FAQ
Does NexaSquared replace my payroll software?
No. NexaSquared manages workforce information such as shifts, timesheets, overtime and leave. Your payroll provider remains responsible for payroll calculations, deductions, statutory payments and payslips.
Which payroll systems can NexaSquared integrate with?
NexaSquared supports direct integrations with selected payroll providers, payroll-ready exports and API-based integrations. Available connections may vary by country and provider.
Can NexaSquared connect to our existing payroll system?
If a direct integration is unavailable, the NexaSquared API or a supported payroll export may be used. The exact approach depends on the payroll provider’s import and API capabilities.
Can managers approve hours before payroll?
Yes. Managers can review and approve timesheets and payroll-related workforce information before it is prepared for export or integration.
Does NexaSquared calculate tax and National Insurance?
No. Tax, National Insurance, pensions, deductions and net pay are calculated by the connected payroll provider.
Can we export payroll data instead of using an API?
Yes. Approved payroll information can be downloaded using available export formats, including QuickBooks and Xero formats where supported.
Can payroll providers partner with NexaSquared?
Yes. Payroll providers and payroll bureaus can discuss a direct integration or partnership using the NexaSquared API.
Make payroll preparation simpler
Bring shifts, timesheets, overtime, leave and manager approvals together, then transfer payroll-ready information using the integration method that works for your business.